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BEP 240 – Telephoning: Tech Support English (3)

Business English, Customer Service, IT and Tech, Telephone English /

Call Center English Technical Support

Welcome back to Business English Pod for today’s lesson on handling a tech support call in English.

A colleague calls you with a problem. You listen, you ask questions, and you figure out a solution. But you can’t fix the problem yourself – you need to explain to your colleague how they can fix it. It doesn’t matter how simple the solution is to you, you have to make it clear to the other person. And that can be challenging. Fortunately, you can learn some ways of making your instructions clear and effective.

In today’s lesson, we’ll listen to a tech support agent explain a solution to a computer user. But don’t worry if you don’t work in tech support. The techniques this agent uses are useful in any situation where you need to provide support or solutions to someone else. We’ll cover language that you can use to explain a solution in clear steps and explain the reasons for those steps. We’ll also look at how you can recap the steps in a solution, confirm that solution actually worked, and emphasize to someone how to deal with similar problems in the future.

In the dialog, we’ll rejoin Nick and Stacey. Nick is a tech support agent, and Stacey’s a lawyer in New York who is having trouble uploading documents to the company server. Nick has discovered the cause of the problem and is now explaining to Stacey how to fix it.

Listening Questions

1. What does Nick ask Stacey to do first?
2. Why does Nick ask Stacey to upload another PDF from her computer?
3. What should Stacey do next time she has a problem uploading a file?

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BEP 239 – Telephoning: Tech Support English (2)

Business English, Customer Service, IT and Tech, Telephone English /

English Call Center Tech Support

Welcome back to Business English Pod for today’s lesson on handling a tech support call.

Whether or not the words “solving problems” appear in your job description, there’s a good chance it’s something you do every day. And some days it seems like that’s all we do. So it’s important that we learn to do it well.

In today’s lesson, we’ll look at a tech support situation, but the techniques that we’ll learn can be applied to any situation. We’ll cover language for retracing a problem to the beginning and confirming what has already been done. We’ll also look at eliminating possible causes and suggesting alternative ones. And finally we’ll learn how to confirm the settings on someone’s computer or other device.

In the dialog, we’ll rejoin Stacey and Nick. Stacey’s a lawyer in New York who’s been having trouble uploading documents to her company’s server in the U.K. where Nick works in tech support. Nick’s been trying to help Stacey solve her problem.

Listening Questions

1. Why does Nick use the question “right?” repeatedly near the beginning of the call?
2. Why does Nick ask Stacey whether she’s made changes to her operating system?
3. Nick suggests another possible cause. What is it related to?

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BEP 238 – Telephoning: Tech Support English (1)

Business English, Customer Service, IT and Tech, Telephone English /

Telephone Tech Support English

Welcome back to Business English Pod for today’s lesson on handling a tech support telephone call in English.

We’ve all been in this situation: The phone rings. Someone’s got a problem. They need our help to fix it. So we work through the issue with the person, trying to figure out exactly what’s happening, what the person wants to do, and how to help them do it.

But it’s not easy, especially on the phone, because we can’t see what the other person sees. And when someone has a problem, they’re usually frustrated about it, which can make our job even more difficult. So we need to stay calm and positive, keep a clear head, talk through the issue and find a solution that works. This situation is not unique to tech support. Everyone has to be able to help solve problems over the phone.

Today we’ll look at several techniques that can help you deal with these kinds of situation successfully. We’ll start by asking open-ended questions, confirming what the user is trying to do, and asking what they see as they try to do it. Then we’ll try requesting the user to do something as well as putting our instructions in simple terms. And finally we’ll practice asking someone to wait while we check something.

In the dialog, you’ll hear a conversation between Stacey and Nick. Stacey is a lawyer in the U.S. who’s having some trouble transferring files to her company’s server in the U.K. Nick is the British tech support agent trying to help Stacey solve her problem.

Listening Questions

1. At the start of the conversation, what question does Nick use to get Stacey to describe the situation?
2. Why does Nick ask Stacey to try opening the file?
3. What does Nick ask Stacey to do to help him check whether the problem is fixed?

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BEP 237 – English Idioms of Luck and Opportunity (2)

Business English, Business English Vocabulary, Business Idioms /

In today’s Business English Pod lesson, we continue our look at English idioms related to luck and opportunity.

What do you say to a friend who is on his way to an important job interview? If you’re like most people, you’ll say “good luck.” But does your friend really need luck to succeed? Well, it’s clear that luck is not the only factor in success, but it does seem important in some cases. It might have been good luck that your friend saw the job posting online one day. But then again, it might be bad luck that your friend trips on his way into the interview.

In any case, making the most of a good opportunity like a job interview certainly seems to involve some luck. Think back on your own career. You can probably think of your own examples of good and bad luck, and how that affected your success with certain opportunities.

In English, we have many common expressions related to luck and opportunity. In our last lesson, we learned some great idioms such as “lucky break,” “tough luck,” and “opportunity knocks.” In this lesson, we’ll learn many more.

In the dialog, we will rejoin Jim and Oscar, two colleagues riding the bus home after work. They are talking about their own opportunities and luck, and they use many useful idioms.

Listening Questions

1. What does Jim think of his chances of getting the job?
2. What does Jim think would be difficult?
3. What does Oscar say about moving into management?

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BEP 236 – English Idioms of Luck and Opportunity (1)

Business English, Business English Vocabulary, Business Idioms /

Welcome back to Business English Pod for today’s lesson on English idioms related to luck and opportunity.

Some people have good luck, some people have bad luck, and some people have no luck at all. But what exactly is luck? And how important is it? Some successful business people will tell you that it’s very important. Donald Trump has said that “everything in life is luck.” But other people will tell you that luck is just what happens to people who work hard. In fact, there’s an old saying that luck is what happens when “preparation meets opportunity.”

And opportunity is another word and idea we hear about a lot in business. Opportunities are the good chances that come our way. We can “seize” opportunities, which means we accept them. Or we can let them go. What we do with opportunities is completely up to us.

But whatever you think about luck and opportunity in business, they are both common ideas and words. And not just on their own, but as parts of common English idioms. And it’s these idioms of luck and opportunity that we’ll look at in today’s lesson.

You will hear a conversation between Jim and Oscar, two colleagues who are taking the bus home from work together. Jim and Oscar are chatting about their day and some recent developments in their office. In their conversation, you will notice many idioms related to luck and opportunity.

Listening Questions

1. What does Oscar suggest about buses after 5:00pm?
2. Why does their colleague Ethan have “tough luck”?
3. At the end of the dialog, what does Oscar seem to suggest to Jim?

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