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Example Answer
RE: Safety test review meeting
Dear Team,
The entire team will be holding a meeting on the morning of March 21 (Wednesday) to review the results of our most recent safety test.
The meeting will run from 11.00 to 12.00 and will be held on the second floor in the main meeting room. Each of you should prepare by bringing the documentation from the latest test.
I look forward to seeing all of you on Wednesday morning.
Best regards,
Simon